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Remote Learning Policy


This remote learning policy for staff aims to:

  • Ensure consistency in the approach to remote learning for pupils who aren’t in school due to COVID-19
  • Set out expectations for all members of the school community with regards to remote learning
  • Provide appropriate guidelines for data protection

1. Levels of remote learning

As a school, we are mindful that there will be different levels of remote learning required during the academic year. Some of these include (in no particular order):

  1. A child or a small group of children test positive and are advised by the Government helpline to isolate
  2. A child has been on holiday and on return needs to quarantine (Government led)
  3. A child has a sibling or family member in the household who has tested positive and therefore needs to isolate
  4. A member of staff tests positive for COVID-19 and the Government helpline advises that a child/group of children to isolate
  5. A partial school closure due to a number of positive COVID-19 cases confirmed
  6. A Local Lockdown
  7. A National Lockdown

2. Pre-recorded Lessons

Pre-recorded lessons may be used to further support a child’s learning. However, there are times when these will not be available. Below outlines when pre-recorded lessons from class teachers are not available:

    • Class teachers will nly provide pre-recorded lessons when the children in their class are not in school due to COVID-19
    • If a small number f children in the class are not in school due to COVID-19, remote learning will be FULLY provided by White Rose Maths and Oak Academy. Early Years remote learning will be communicated on Tapestry.
    • Well-being email will take place if any child is ff school due to COVID-19 for a period of longer than 2 weeks
    • Year group emails will be in operation for an adult to use to contact their child’s class teacher if their child is off due to COVID-19
    • If a class r year group are off due to COVID-19, parents/carers and the child will be told which work needs to be uploaded and 2 pieces of work will be marked and feedback provided for the child on a daily basis.
    • If individual children are ff due to COVID-19, work will be emailed. Feedback will not be given but children will receive house points when they return their work to school.

Roles and Responsibilties

Whittington Primary School will endeavour to provide remote learning for any pupil that is not able to attend school due to illnesses and restrictions linked to COVID-19. Providing remote learning for children not attending school, for reasons outside of COVID-19, will be considered on an individual basis.

** Please note, if you choose to home-school your child, they are taken off the school register and will no longer be the responsibility of the school**

3.1 Teachers

When providing remote learning, teachers must be available within the hours of the school day.

If they’re unable to work for any reason during this time, for example due to sickness or caring for a dependent, they should report this using the normal absence procedure.

How remote learning will work

  • Setting work:
    • Class teachers will ensure that any child in their class wh is unable to attend school due to COVID-19 will have access to remote learning
    • Class teachers will ensure that remote learning will be ready to be accessed no longer than 24 hours after school is notified of a child’s absence due to COVID-19
    • Class teachers will ensure that wrk is sent via email, Tapestry or is uploaded to Just2easy.
    • Class teachers will ensure that any identified children wh are unable to access online resources from home will be provided with paper copies of work.
    • Year group teachers will work together to provide learning opportunities which cover the skills within the National/Foundation Stage curriculum. Year groups teachers will provide the same work
  • Quantity of work:
    • The remote teaching provision will reflect the curriculum that is taught in school
    • On a daily basis, each year group will upload a pre-recorded introduction to the English lessons (+phonics for KS1). These will be no longer than 10 minutes in length
    • Maths worksheets will be uploaded to Just2Easy to correspond with the White Rose Maths online learning
    • An additional non-core subject lesson will be set each day.
    • Lessons may use The Oak Academy resources or other suitable resources including PowerPoint presentations and/or worksheets and/or web links to support a child’s learning
  • Marking and feedback (remote teaching):
    • Each day, a child will be expected to upload 2 completed pieces of work to Just2Easy.The class teacher will indicate which work this needs to be.
    • The class teacher will mark the two uploaded pieces of work with a positive comment and any next steps.
    • Feedback from the 2 indicated pieces of work will be given within 24 hours of receipt
    • The only reason for class teachers to not set remote learning or provide feedback on work is due personal illness. If this is case, in the first instance, the Year group partners will be expected to provide Remote learning for the whole group. A member/s of SLT will School needs to have a clear reason for this and will a member of SLT will contact the children on their behalf
  • Keeping in touch with pupils who aren’t in school due to a Local or National Lockdown:
    • If a pupil is absent frm school longer than the two week period, class teachers will be required to catch up through either phone call/ email or virtual chat for a well-being check
    • A phone call will last no longer than 10 minutes
    • If a teacher has concerns about the amount of remote learning a child is completing at home, this will be discussed with the parents
    • The only reason for class teachers to not complete a ‘catch up’ is due to their own illness. School needs to have a clear reason for this and a member of SLT will contact the children on their behalf
    • Unless the class teacher is islating and not in school, any phone calls have to be completed in school and on the school landline
    • If a teacher is at home isolating, in the first instance, a school mobile is used to call
    • However if there is no access to the school mobile (e.g. they are already in use) and a teacher rings from their own mobile phone or a personal landline, the number needs to be withheld
    • When a teacher makes a call, they must log that the call has been made and any key information. A generic log sheet will be provided and this log needs to be email to or
    • Any safeguarding concerns MUST be reported to the DSL or Deputy DSL immediately and logged on MyConcern by the class teacher
    • If a call is made and there is no answer, a message must be left if this facility is available
    • To ensure communication, class teachers need to ring each child twice if there is no answer on the initial phone call. This needs to be logged
    • All phone calls will be made between the hours of 9am and 5pm, Monday to Friday
  • Keeping in touch with parents/carers of pupils who aren’t in school:
    • Keeping in touch phone call for pupils are not to be used for parental enquires or concerns
    • If parents wish to speak to the class teacher with an enquiry or concern, they will need to email the class teacher’s email account (which will be provided) and the class teacher will respond accordingly. School will endeavour to provide a response within 48 hours of the email being sent (Monday – Friday only)
    • Any responses from class teachers/year group teachers or other staff in school (if required) will only take place between the hours of 9am – 5pm, Monday - Friday
  • Attending virtual meetings and pre-recorded lessons:
    • When attending virtual meetings or recording lessons, suitable professional attire must be worn
    • Teachers must be mindful of their location taking into account background noise and back drops
    • Where possible, pre-recorded lessons and meetings will be recorded/take place in school

3.2 Teaching assistants

When assisting with remote learning, teaching assistants must be available during their normal working hours.

If they’re unable to work for any reason during this time, for example due to sickness or caring for a dependent, they should report this using the normal absence procedure.

If some pupils are not in school due to COVID-19, teaching assistants:

  • Will continue to supporting pupils who are in school
    • They will continue to plan for intervention groups and deliver this to child identified by the class teacher

If the pupils in the year group they are currently support are not in school due to COVID-19 teaching assistants:

  • Will continue to supporting pupils who are in school
    • They will be allcated to another year group and support pupils in this year group, providing intervention

If there is a local lockdown and school is closed to all pupils due to COVID-19, teaching assistants:

  • Will support the delivery of online learning to vulnerable pupils and the pupils of keyworker children under the direction of the class teachers

3.3 Subject leads, SENco

Alongside their teaching responsibilities, subject leaders are responsible for:

  • Monitoring what is being delivered, via remote learning, in their subject. They will do this by monitoring planning
  • Working with teachers teaching their subject remotely to make sure all work set is appropriate and consistent
  • Alerting teachers to resources they can use to teach their subject remotely

If a child with Special Educational Needs, a PEP or is Looked after and is not in school due to COVID-19, alongside their teaching responsibilities the SENco will:

  • Monitor what is being delivered, via remote learning, for children with Special Educational Needs. They will do this by monitoring planning
  • Work alongside class teachers to ensure remote learning provided for children with Special Education Needs is appropriate
  • Provide specific planning for each year group, covering key skills in maths and English, for children for SEN children. Parents/carers can choose to follow this planning or the year group planning for their child
  • Provide weekly SEN focused phone calls where necessary, with parents/carers to support them with remote learning

3.4 Senior leaders

Alongside any teaching responsibilities:

  • Co-ordinating the remote learning approach in the year groups that they lead, ensuring that the remote learning is effective in supporting children’s learning and teacher’s/staff are adhering to this policy
  • Monitoring the effectiveness of remote learning –through regular meetings with teachers and subject leaders (virtually if necessary) in the year groups that they lead, reviewing work set or reaching out for feedback from pupils and parents
  • Monitoring the security of remote learning systems, including data protection and safeguarding considerations through discussion with class teachers

3.5 Designated safeguarding lead

The DSL is responsible for:

Please refer to the school’s Safeguarding policy.

3.6 Pupils and parents

Staff can expect pupils learning remotely to:

  • Be contactable during the school day – although consider they may not always be in front of a device the entire time
  • Complete work to the deadline set by teachers
  • Seek help if they need it, from teachers
  • Alert teachers if they’re not able to complete work. Parents will need to do this via the Year Group email

Staff can expect parents with children learning remotely to:

  • Make the school aware if their child is sick or otherwise can’t complete work
  • Seek help from the school if they need it via the Year group email in the first instance
  • Be respectful when communicating to staff

3.7 Governing body

The governing body is responsible for:

  • Working alongside school and its Senior Leaders to ensure that the remote learning is successful.
  • Ensuring that they have a full understanding of this policy and systems which have been put in place for remote learning
  • Ensuring that staff wellbeing and work life balance is appropriate and staff feel fully supported by the Governing body
  • Ensuring that parental concerns and complaints follow the correct procedures and individual contact with parents/carers relating to these is not used

Data Protection

4.1 Accessing personal data

When accessing personal data for remote learning purposes:

  • Teachers will always use school laptops, via an ‘At Home Portal’ to access contact details via SIMS. A secure log in is required to assess this information and the information is not stored on the hard drive of the device

4.2 Processing personal data

Individual children’s emails:

  • Each child will be allocated an individual email address and log in to access the remote learning/learning platform.
  • Only the child and their parents/carers will have access to this
  • Any uploaded work, communication and feedback will be via each child’s individual email

Class teacher emails:

  • The teachers and SLT will be able to access any emails parents/carers sent to their own email account.
  • Any response to emails will be sent via the same account
  • Class teachers will only communicate to parents/carers via their school email and/or via phone if required
  • Class teacher will only communicate to children via Just2easy or through a well-being call
  • Any other forms of communication will be via the school phone or office@ email

4.3 Keeping devices secure

All staff members will take appropriate steps to ensure their devices remain secure. This includes, but is not limited to:

  • Keeping the device password-protected – strong passwords are at least 8 characters, with a combination of upper and lower-case letters, numbers and special characters (e.g. asterisk or currency symbol)
  • Ensuring the hard drive is encrypted – this means if the device is lost or stolen, no one can access the files stored on the hard drive by attaching it to a new device
  • Making sure the device locks if left inactive for a period of time
  • Not sharing the device among family or friends
  • Installing antivirus and anti-spyware software
  • Keeping operating systems up to date – always install the latest updates

5. Monitoring arrangements

This policy will continue to be reviewed across the year.

6.Links with other policies

This policy is linked to our:

  • Safeguarding
  • Behaviour policy
  • Online safety policy

Approved/Ratified By

General Purpose Committee


Date: 15.10.20

Review Date

Sept 2020

January 2021